There's a lot to cover before your trip to the Summit! See below for program logistics, tips, and FAQs. If you have additional questions after reviewing the information below, please email email@example.com.
Location: The Ritz-Carlton Amelia Island
4750 Amelia Island Parkway, Amelia Island, Florida 32034
Welcome Reception (Optional): Sunday, April 23, 2023 – 6:00 PM ET
Program Start: Monday, April 24, 2023 – 10:00 AM ET
Program End: Wednesday, April 26, 2023 – 10:30 AM ET
View the full agenda here and a map of the hotel property here.
Reservations: Hotel request accommodations are not included in the conference rate but can be added to your registration for an additional charge of $489/night (inclusive) at the Ritz-Carlton. All rooms booked through WBL's room block should be updated through WBL - do not contact the hotel directly.
Rooms are also available at the Courtyard Amelia Island with a rate of $257/night for Sunday through Tuesday. Please note that attendees will be responsible for their own transportation between the Courtyard and the Ritz-Carlton.
Changes: Do not contact the hotel to make any changes to your reservation request. The WBL Summit room block is managed internally, and the Ritz Carlton does not have your request information. The hotel representatives will not be able to help you, and will only refer you back to WBL. Hotel confirmation numbers will be distributed to all attendees after we have submitted our rooming list to the hotel in late March.
Cancellations: The deadline to cancel hotel reservations is March 22, 2023. After this date, refunds for hotel nights will be given on a case by case basis, most likely if WBL is able to sell your room nights to another WBL Summit attendee.
Marriott Rewards Points: Please also note that rooms booked through WBL at the group rate are not eligible for Marriott rewards points. If you have included your Marriott rewards number, we will submit it along with your request so that you will receive any eligible upgrades, member perks, and rewards points on incidental purchases during your stay.
Getting to the Summit: The drive is approximately 45 minutes from Jacksonville International Airport to the Ritz-Carlton Amelia Island. Uber/Lyft is limited in the area so we recommend booking a car service in advance to take you to and from the airport. Some transportation companies include:
Bonus Tip: Share in the cost and start your networking early! Book a car with another WBL member so you can get to know each other before arriving to the resort.
Hotel Details: Check-in time for the Ritz Carlton Amelia Island is 4:00 PM ET. If you are arriving prior to that time, the hotel will do their best to provide rooms to you as they are available. Please be aware that there may be a wait as the rooms are cleaned and prepared for you. Check-out time is 11:00 AM ET.
Summit Dining and Meals: WBL will serve banquet-style meals during the Summit program, beginning with breakfast on Monday morning and concluding with Wednesday breakfast. If you plan to arrive on Sunday, you will be responsible for your own dinner that evening following the welcome reception. We suggest making reservations at a restaurant nearby or at the hotel and inviting your fellow attendees to dine with you. As a reminder, we do not have space for friends or family members to join us for Summit programs and meals.
Sunday, April 23 Dining Options: If you're arriving on Sunday April 23rd and looking to get together for dinner with other WBL members, here is a list of restaurant options in the area:
- Omni restaurants Verandah and Seaglass
- David's Restaurant & Lounge
- Joe’s 2nd Street Bistro
- The Boat House
- Ritz-Carlton restaurant Salt
Dress Code: The dress code for this event is smart/business casual – think blouses, button downs, slacks, or office-appropriate dresses with polished, practical footwear. Resort chic attire would not be out of place, given the seaside venue. We encourage you to have fun with your fashion while keeping in mind that we are a professional network!
Please pack appropriate attire if you wish to participate in the morning networking walks or exercise sessions. You'll have a chance to get your professional headshot taken by our Summit photographer, which may influence your outfit selection. The majority of our meals will be held outdoors, beneath a tent. Our welcome reception on Sunday, April 23 will happen on a grass lawn - we suggest wearing flats or wedges if you plan to attend.
Average Temperatures: Temperatures in Amelia Island in April range from the high 50s (low) to the high 70s (high). Remember that hotel ballrooms tend to skew on the colder side and that portions of our program will take place outdoors.
Fitness and Wellness: WBL will host daily morning yoga sessions on the beach to invigorate you for the day ahead and allow you to focus on your wellbeing while at the Summit. In addition, a lead trainer will offer guided stretch sessions during our networking breaks to encourage energy and healthy blood flow. Sponsored by Tivity Health
Summit Photography: Need a new headshot? WBL is offering portrait photography at the 2023 Summit, so be sure to sit for a new photo! WBL will send a digital copy of your selected headshot to you after the Summit, free of charge. Sign up with the photographer in the foyer outside of the Ritz Carlton Ballroom. Sponsored by Convey and HealthScape Advisors
When: Monday, April 24, 8:00 am – 4:30 pm
Tuesday, April 25, 8:00 am – 4:30 pm
Wednesday, April 26, 7:30 am – 10:00 Am
Where: Ritz-Carlton Ballroom Foyer
Pre-Summit Virtual Networking Session: Join us Tuesday, April 11 from 2:00 PM – 3:00 PM ET for tips and tricks on how to make the most of your time at the Summit. Afterward, you'll get the chance to meet other attendees during speed networking, where we'll break into small groups for brief introductions over multiple rounds.
Online hub: Attendees can access the 2023 Summit online hub, which contains access to the Summit community forum, a digital attendee directory, and other helpful links to review before joining us in April.
Attendee Contact List: A PDF attendee list will be sent approximately two weeks before the Summit begins. You are encouraged to reach out to other attendees who you wish to connect with at the Summit. WBL's corporate partners receive this list earlier, so do not be surprised if you hear from our sponsors in advance of the program.
If you have certain companies or individuals you wish to connect with during the Summit, please share that information with WBL staff. Corporate sponsors will get priority in introduction requests, but we will do our best to accommodate everyone.
To protect your investment in the WBL Summit, WBL strongly encourages registrants to purchase trip or travel insurance via a site such as www.insuremytrip.com or similar. These policies run approximately $300 and can cover a registration fee, travel arrangements, and hotel fees.
Our refund policy is on a sliding scale, based on how much we have prepaid for your attendance. If you must cancel your registration, the refund policy is as follows:
- A cancellation fee of $500 will be charged if canceled on or before Jan. 31, 2023
- A cancellation fee of $1000 will be charged if canceled on or before Mar. 23, 2023
- No refunds will be given after March 23, 2023. Those canceling after Mar. 23, 2023 will receive access to the livestreamed event.
Note: These sessions require pre-registration. Spa networking is currently sold out.
Scramble Golf: Please arrive at the Ritz-Carlton clubhouse on 11am on Sunday, April 23 in order to get acquainted and prepared for the session. The ladies' locker room is at your disposal. Plan to wear golf attire and be sure to bring sun protection and bug spray. First tee time is at 11:30am.
Please meet your golf cart outside the golf shop at least 5 minutes prior to your tee time. The cart will be labeled with your names and your boxed lunches will be waiting nearby.
The Golf Club of Amelia Island is located a few steps from the Ritz Carlton Amelia Island front door. If you are local and/or planning to drive to this outing, please drop your clubs at the golf club, speak with the attendant, and follow the instructions on where to park in the parking garage. The golf club is located on the left hand side as you come up the driveway.
Spa Networking: This session begins at 2:30pm on Sunday, April 23. Please plan to arrive at least 30 minutes prior to the start of your first treatment, in order to settle in and take advantage of all this session has to offer.
The goal of this session is to allow for Summit attendee networking in a relaxed setting. Your itinerary includes two 30-minute mini spa treatments. WBL has reserved a private lounge within the Ritz Carlton Spa exclusively for WBL Summit attendees' use, and the spa treatments are intentionally abbreviated to keep you moving around and able to interact with more members while in attendance. Please wear comfortable clothing. Light refreshments will be served.